CODEWITHSUNDEEP
javaliferayportletliferay-6
James Hush
James Hush

Reputation: 464

Filter files globally in the Documents and Media portlet in Liferay

I have my Liferay organizations set up like this:

North America
      |
   |     |
 Dept1  Dept2

What I would like to do is allow Dept1 and Dept2 to view any documents posted in North America (as read only), but prevent Dept1 from viewing Dept2's documents and vice versa.

For example, a vacation request form will be posted in North America that both Dept1 and Dept2 should be able to read but not modify. However, if Dept1 posts a sign up sheet for the Dept1 golf tournament, Dept2 should not be able to view this.

I've successfully managed to set up something similar to this by creating multiple sites, but I'd to be able to view all these files in the same portlet rather than the user having to switch between their Dept site and the North American site.

Upvotes: 1

Views: 831

Answers (1)

user1853325
user1853325

Reputation:

Okay, I've implemented something similar myself (this is the only way I could figure out how to do this).

1) Create two Regular Roles, one for each department

enter image description here

2) Assign the appropriate new roles to each user

enter image description here

enter image description here

3) Within Documents and Media create your documents/media/folders (e.g. Dept. 1 Files / Dept. 2 Files folders)

enter image description here

4) Define their permissions - see above image for where to click - (e.g. for Dept. 1 Files folder uncheck everything for the Department 2 role, also make sure guest can't do stuff)

enter image description here

5) For the global folder (North America), just set the permissions so both roles can have full permissions

Hope I've understood you correctly and this helps.

Upvotes: 3

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