CODEWITHSUNDEEP
sharepointsharepoint-2007sharepoint-designer
user166340
user166340

Reputation:

Send an e-mail based on Workflow approval status using Sharepoint 2007

I am new to sharepoint. I am using sharepoint 2007. I have a following requirement.

1) Custom list has various fields ... Requestor, Application Name, Reason, etc..

2) When person fill out the form (custom list). It will send a notification to Approvers for review and based on Request action : Approved --> It will send an e-mail notification to specific group.

I have a setup a document approval workflow on custom list. Workflow works fine but I don't know how to send an e-mail notification based on workflow status : Approved. I have tried to create a another workflow using Sharepoint Designer 2007 but didn't work.

I would like to know whether it is possible without doing any programmatic way ? I would appreciate your reply.

Thanks in advance.

Upvotes: 0

Views: 3684

Answers (2)

Madhav
Madhav

Reputation: 569

follow the steps ,these are the main steps you can have a try:

  1. Create workflow attach to the list and start it manually & auto start it when a new item is created & auto start it when an item is modified.
    1. Add Collect data from a User action. Click data and add a choice field (named it approval, give two choices: approve, reject) in the custom task wizard. Output to Variable:collect
    2. Add a new step, Conditions: if Variable:collect equals to Approve Actions: Send email to Created by Collect (main manager) data from a user. Output to Variable:collect1(similar with step 2) Conditions: if Variable:collect1 equals to Reject Actions: Send email to Created By.
    3. Add new step similar with step 3. Send approve email to Created By when Variable:collect1 equals to Approve or send reject email when Varible:collect1 equals to Reject.

here is one of bolg which also you can refer
http://www.gandhipritesh.com/2009/07/create-custom-approval-workflow-using.html

Upvotes: 1

Francisco Aquino
Francisco Aquino

Reputation: 9117

This is more like a SharePoint Designer Workflow, which responds to actions and rules.

You can get an introduction here

Upvotes: 2

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