Reputation: 1
So I want to be able to search a word document (roughly 300 pages) and find certain phrases (one word or two words seperated by a space) (eg: Nationwide/Phrase 2/Phrase 3) which I have in column 'A' of a separate excel document (C:/Test.xlsx). Then this 'phrase' would be coiped and pasted into a table in another word document along with the context (20 characters before & after the 'phrase') along the page/line number it was found. Now someone (and I'm truly thankful) had created the following macro which used an array. Unfortunatley there could be approx 100-200 words that I would be looking for and I can't get it to include them all in the array or use the excel document as the data.
Here is the code so far
Many thanks for looking at this!!!!!
Sub CopyKeywordPlusContext()
'Modified 2-17-2015 GKM
'Makro created on 22.01.2013
Dim oDoc As Document, oDocRecord As Document
Dim strSearch As String, arrSearch
Dim lngCharTrailing As Long, lngCharLeading As Long, lngIndex As Long, lngCount As Long
Dim lngPgNum, lngLineNum As Integer
Dim oRng As Word.Range, oRngSpan As Word.Range
Dim bFound As Boolean
Dim oTbl As Word.Table
strSearch = vbNullString
Dim xl As Object
Set xl = GetObject(, "Excel.Application")
arrSearch = xl.transpose(xl.activesheet.Range("A1:A14").Value)
lngCharLeading = 20
lngCharTrailing = 20
Set oDoc = ActiveDocument
For lngIndex = 1 To UBound(arrSearch)
ResetFRParams
bFound = False
lngCount = 0
Set oRng = oDoc.Range
With oRng.Find
.Text = LCase(arrSearch(lngIndex))
While .Execute
bFound = True
If oDocRecord Is Nothing Then
Set oDocRecord = Documents.Add
Set oTbl = oDocRecord.Tables.Add(oDocRecord.Range, 1, 2)
End If
lngCount = lngCount + 1
If lngCount = 1 Then
oTbl.Rows.Add
With oTbl.Rows.Last.Previous
.Cells.Merge
With .Cells(1).Range
.Text = "Search results for """ & arrSearch(lngIndex) & """ + context in " & """" & oDoc.Name & """"
.Font.Bold = True
End With
End With
End If
Set oRngSpan = oRng.Duplicate
oRngSpan.Select
lngPgNum = Selection.Information(wdActiveEndPageNumber)
lngLineNum = Selection.Information(wdFirstCharacterLineNumber)
With oRngSpan
.MoveStart wdCharacter, -lngCharLeading
.MoveEnd wdCharacter, lngCharTrailing
Do While oRngSpan.Characters.First = vbCr
oRngSpan.MoveStart wdCharacter, -1
Loop
Do While oRngSpan.Characters.Last = vbCr
oRngSpan.MoveEnd wdCharacter, 1
If oRngSpan.End = oDoc.Range.End Then
oRngSpan.End = oRngSpan.End - 1
Exit Do
End If
Loop
End With
oTbl.Rows.Last.Range.Cells(1).Range.Text = Trim(oRngSpan.Text)
oTbl.Rows.Last.Range.Cells(2).Range.Text = "Page: " & lngPgNum & " Line: " & lngLineNum
oTbl.Rows.Add
Wend
End With
If bFound Then
ResetFRParams
With oDocRecord.Range.Find
.Text = LCase(arrSearch(lngIndex))
.Replacement.Text = "^&"
.Replacement.Highlight = True
.Format = True
.Execute Replace:=wdReplaceAll
End With
End If
Next lngIndex
oTbl.Rows.Last.Delete
End Sub
Sub ResetFRParams()
With Selection.Find
.ClearFormatting
.Replacement.ClearFormatting
.Text = ""
.Replacement.Text = ""
.Replacement.Highlight = False
.Forward = True
.Wrap = wdFindStop
.Format = False
.MatchCase = False
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
.Execute
End With
lbl_Exit:
Exit Sub
End Sub
Upvotes: 0
Views: 1218
Reputation: 1
Answer by the man, the legend Tim Williams!!!! Truly thankful!!!
Sub CopyKeywordPlusContext()
'Modified 2-17-2015 GKM
'Makro created on 22.01.2013
Dim oDoc As Document, oDocRecord As Document
Dim strSearch As String, arrSearch
Dim lngCharTrailing As Long, lngCharLeading As Long, lngIndex As Long, lngCount As Long
Dim lngPgNum, lngLineNum As Integer
Dim oRng As Word.Range, oRngSpan As Word.Range
Dim bFound As Boolean
Dim oTbl As Word.Table
strSearch = vbNullString
Dim xl As Object
Set xl = GetObject(, "Excel.Application")
arrSearch = xl.transpose(xl.activesheet.Range("A1:A14").Value)
lngCharLeading = 20
lngCharTrailing = 20
Set oDoc = ActiveDocument
For lngIndex = 1 To UBound(arrSearch)
ResetFRParams
bFound = False
lngCount = 0
Set oRng = oDoc.Range
With oRng.Find
.Text = LCase(arrSearch(lngIndex))
While .Execute
bFound = True
If oDocRecord Is Nothing Then
Set oDocRecord = Documents.Add
Set oTbl = oDocRecord.Tables.Add(oDocRecord.Range, 1, 2)
End If
lngCount = lngCount + 1
If lngCount = 1 Then
oTbl.Rows.Add
With oTbl.Rows.Last.Previous
.Cells.Merge
With .Cells(1).Range
.Text = "Search results for """ & arrSearch(lngIndex) & """ + context in " & """" & oDoc.Name & """"
.Font.Bold = True
End With
End With
End If
Set oRngSpan = oRng.Duplicate
oRngSpan.Select
lngPgNum = Selection.Information(wdActiveEndPageNumber)
lngLineNum = Selection.Information(wdFirstCharacterLineNumber)
With oRngSpan
.MoveStart wdCharacter, -lngCharLeading
.MoveEnd wdCharacter, lngCharTrailing
Do While oRngSpan.Characters.First = vbCr
oRngSpan.MoveStart wdCharacter, -1
Loop
Do While oRngSpan.Characters.Last = vbCr
oRngSpan.MoveEnd wdCharacter, 1
If oRngSpan.End = oDoc.Range.End Then
oRngSpan.End = oRngSpan.End - 1
Exit Do
End If
Loop
End With
oTbl.Rows.Last.Range.Cells(1).Range.Text = Trim(oRngSpan.Text)
oTbl.Rows.Last.Range.Cells(2).Range.Text = "Page: " & lngPgNum & " Line: " & lngLineNum
oTbl.Rows.Add
Wend
End With
If bFound Then
ResetFRParams
With oDocRecord.Range.Find
.Text = LCase(arrSearch(lngIndex))
.Replacement.Text = "^&"
.Replacement.Highlight = True
.Format = True
.Execute Replace:=wdReplaceAll
End With
End If
Next lngIndex
oTbl.Rows.Last.Delete
End Sub
Sub ResetFRParams()
With Selection.Find
.ClearFormatting
.Replacement.ClearFormatting
.Text = ""
.Replacement.Text = ""
.Replacement.Highlight = False
.Forward = True
.Wrap = wdFindStop
.Format = False
.MatchCase = False
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
.Execute
End With
lbl_Exit:
Exit Sub
End Sub
Upvotes: 0
Reputation: 166391
To populate the array with the values in colA of the active sheet in an open instance of Excel (note there can be only one insatance of excel open or it may get the wrong instance):
Replace
arrSearch = Split("Nationwide,Phrase 2,Phrase 3", ",")
with
Dim xl As Object
Set xl = GetObject(, "Excel.Application")
arrSearch = xl.transpose(xl.activesheet.Range("A1:A14").Value)
and
For lngIndex = 0 To UBound(arrSearch)
with
For lngIndex = 1 To UBound(arrSearch)
Upvotes: 1