Export Excel to SQL using VBA

Question

Was hoping if someone could help re-script this for me. I have asked this question before but did not receive the help needed.

I am trying to create a excel file with a macro attached to a button that will export the data to SQL.

While creating the macro in Visual Basic for Applications my code is as follows:

Sub Button1_Click()
  Dim conn As New ADODB.Connection
  Dim iRowNo As Integer
  Dim sRecordedPeriod, sEventDate, sID, sDeptCode, sOpCode, sStartTime, sFinishTime, sUnits  As String

  With Sheets("Sheet1")
    'Open a connection to SQL Server
    conn.Open "Provider=SQLOLEDB;Data Source=db1\db1;Initial Catalog=ProdTrack;Integrated Security=SSPI;"
    'Skip the header row
    iRowNo = 2
    'Loop until empty cell in FirstName
    Do Until .Cells(iRowNo, 1) = ""
        sRecordedPeriod = .Cells(iRowNo, 1)
        sEventDate = .Cells(iRowNo, 2)
        sID = .Cells(iRowNo, 3)
        sDeptCode = .Cells(iRowNo, 4)
        sOpCode = .Cells(iRowNo, 5)
        sStartTime = .Cells(iRowNo, 6)
        sFinishTime = .Cells(iRowNo, 7)
        sUnits = .Cells(iRowNo, 8)
        'Generate and execute sql statement to import the excel rows to SQL Server table
        conn.Execute "insert into dbo.TimeLog (RecordedPeriod, EventDate, ID, DeptCode, Opcode, StartTime, FinishTime, Units) values ('" & sRecordedPeriod & "', '" & sEventDate & "', '" & sID & "', '" & sDeptCode & "', '" & sOpCode & "', '" & sStartTime & "', '" & sFinishTime & "', '" & sUnits & "')"
        iRowNo = iRowNo + 1
    Loop
        
    MsgBox "Data Successfully Exported."
    conn.Close
    Set conn = Nothing
  End With
End Sub

I receive this error message when exporting.

Run-time error '2147217913 (80040e07)':

Conversion failed when converting date and/or time from character string.

The table I am trying to export to in SQL looks like this. I don't think I am getting an error on the EventTime as the data type is varchar(8) not a date/time data type...

My SQL table is as follows:

    RecordedPeriod DATETIME NOT NULL DEFAULT (GETDATE()),
    EventDate (varchar(8), not null)
    ID (int, not null)
    DeptCode (varchar(2), not null)
    OpCode (varchar(2), not null)
    StartTime (time(0), not null)
    FinishTime (time(0), not null)
    Units (int, not null)

This is what my Excel table looks like:

RecordedPeriod  EventDate   ID      DeptCode    OpCode  StartTime   FinishTime  Units
null             6/22/17    45318   DC          DC      8:00:00     8:15:00     250

Answer 1

In mssql, it recognise value of datetime at Excel as text , so you have to cast text as datetime.

cast('8:00' as datetime)

apply to your code with upper cast method .

also cells(i,1) catch numeric value.

Your sEventDate is string, so sEventDate = .Cells(iRowNo, 2).Text

Sub Button1_Click()
  Dim conn As New ADODB.Connection
  Dim iRowNo As Integer
  Dim sRecordedPeriod, sEventDate, sID, sDeptCode, sOpCode, sStartTime, sFinishTime, sUnits  As String

  With Sheets("Sheet1")
    'Open a connection to SQL Server
    conn.Open "Provider=SQLOLEDB;Data Source=db1\db1;Initial Catalog=ProdTrack;Integrated Security=SSPI;"
    'Skip the header row
    iRowNo = 2
    'Loop until empty cell in FirstName
    Do Until .Cells(iRowNo, 1) = ""
        sRecordedPeriod = .Cells(iRowNo, 1)
        sEventDate = .Cells(iRowNo, 2).Text
        sID = .Cells(iRowNo, 3)
        sDeptCode = .Cells(iRowNo, 4)
        sOpCode = .Cells(iRowNo, 5)
        sStartTime = .Cells(iRowNo, 6)
        sFinishTime = .Cells(iRowNo, 7)
        sUnits = .Cells(iRowNo, 8)
        'Generate and execute sql statement to import the excel rows to SQL Server table
        conn.Execute "insert into dbo.TimeLog (RecordedPeriod, EventDate, ID, DeptCode, Opcode, StartTime, FinishTime, Units) values ( '" & sRecordedPeriod & "' , '" & sEventDate & "'  , '" & sID & "', '" & sDeptCode & "', '" & sOpCode & "', cast('" & sStartTime & "' as datetime) , cast('" & sFinishTime & "' as datetime), '" & sUnits & "')"
        iRowNo = iRowNo + 1
    Loop

    MsgBox "Data Successfully Exported."
    conn.Close
    Set conn = Nothing
  End With
End Sub

Answer 2

Here's the parameter approach:

Dim conn As ADODB.Connection
Dim cmd As ADODB.Command

Dim strSQL As String

strSQL = "INSERT INTO dbo.TimeLog " & _
    "(RecordedPeriod, EventDate, ID, DeptCode, Opcode, StartTime, FinishTime, Units) " & _
"VALUES (?,?,?,?,?,?,?,?);"

Set conn = New ADODB.Connection
conn.Open ""Provider=SQLOLEDB;Data Source=db1\db1;Initial Catalog=ProdTrack;Integrated Security=SSPI;"
'Skip the header row
iRowNo = 2"

Set cmd = New ADODB.Command

cmd.ActiveConnection = conn
cmd.CommandType = adCmdText
cmd.CommandText = strSQL

iRowNo = 2

With Sheets("Sheet1")
  'Loop until empty cell in FirstName
  Do Until .Cells(iRowNo, 1) = ""

  cmd.Parameters.Append _
    cmd.CreateParameter("pRecordedPeriod", adDBTimeStamp, adParamInput, 8, .Cells(iRowNo, 1))
  cmd.Parameters.Append _
    cmd.CreateParameter("pEventDate", adVarChar, adParamInput, 8, .Cells(iRowNo, 2))
  cmd.Parameters.Append _
    cmd.CreateParameter("pID", adInteger, adParamInput, , .Cells(iRowNo, 3))
  cmd.Parameters.Append _
    cmd.CreateParameter("pDeptCode", adVarChar, adParamInput, 2, .Cells(iRowNo, 4))
  cmd.Parameters.Append _
    cmd.CreateParameter("pOpCode", adVarChar, adParamInput, 2, .Cells(iRowNo, 5))
  cmd.Parameters.Append _
    cmd.CreateParameter("pStartTime", adDBTime, adParamInput, 0, .Cells(iRowNo, 6))
  cmd.Parameters.Append _
    cmd.CreateParameter("pFinishTime", adDBTime, adParamInput, 0, .Cells(iRowNo, 7))
  cmd.Parameters.Append _
    cmd.CreateParameter("pUnits", adInteger, adParamInput, , .Cells(iRowNo, 8))

  cmd.Execute

  iRowNo = iRowNo + 1
  Loop
End With

conn.Close
Set conn = Nothing

the DataTypeEnum

But this is not nice to code, compared to a DAO parameter-query. No named parameters, five parameters to configure. This is for Stored Procedures? For CRUDthis is no fun.

Answer 3

Here is another way to do it. Maybe this is easier to follow...

Add a reference to: Microsoft ActiveX Data Objects 2.8 Library

Sub Button_Click()
'TRUSTED CONNECTION
    On Error GoTo errH

    Dim con As New ADODB.Connection
    Dim rs As New ADODB.Recordset
    Dim strPath As String
    Dim intImportRow As Integer
    Dim strFirstName, strLastName As String

    Dim server, username, password, table, database As String


    With Sheets("Sheet1")

            server = .TextBox1.Text
            table = .TextBox4.Text
            database = .TextBox5.Text


            If con.State <> 1 Then

                con.Open "Provider=SQLOLEDB;Data Source=" & server & ";Initial Catalog=" & database & ";Integrated Security=SSPI;"
                'con.Open

            End If
            'this is the TRUSTED connection string

            Set rs.ActiveConnection = con

            'delete all records first if checkbox checked
            If .CheckBox1 Then
                con.Execute "delete from tbl_demo"
            End If

            'set first row with records to import
            'you could also just loop thru a range if you want.
            intImportRow = 10

            Do Until .Cells(intImportRow, 1) = ""
                strFirstName = .Cells(intImportRow, 1)
                strLastName = .Cells(intImportRow, 2)

                'insert row into database
                con.Execute "insert into tbl_demo (firstname, lastname) values ('" & strFirstName & "', '" & strLastName & "')"

                intImportRow = intImportRow + 1
            Loop

            MsgBox "Done importing", vbInformation

            con.Close
            Set con = Nothing

    End With

Exit Sub

errH:
    MsgBox Err.Description
End Sub

Answer 4

ADO to the rescue.

Dim cn As New ADODB.Connection

''You should probably change Activeworkbook.Fullname to the
''name of your workbook
strCon = "Provider=Microsoft.Jet.OLEDB.4.0;Data Source=" _
& ActiveWorkbook.FullName _
 & ";Extended Properties=""Excel 8.0;HDR=Yes;IMEX=1"";"

cn.Open strCon

s = "INSERT INTO [ODBC;Description=TEST;DRIVER=SQL Server;" _
& "SERVER=Server;Trusted_Connection=Yes;" _
& "DATABASE=test].SomeTable ( Col1, Col2, Col3, Col4 ) " _
& "SELECT  a.Col1, a.Col2, a.Col3, a.Col4 " _
& "FROM [Sheet2$] a " _
& "LEFT JOIN [ODBC;Description=TEST;DRIVER=SQL Server;" _
& "SERVER=Server;Trusted_Connection=Yes;" _
& "DATABASE=test].SomeTable b ON a.Col1 = b.Col1 " _
& "WHERE b.Col1 Is Null"
cn.Execute s

Also, check out these links.

https://www.excel-sql-server.com/excel-sql-server-import-export-using-vba.htm

http://tomaslind.net/2013/12/26/export-data-excel-to-sql-server/