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Randy Minder
Randy Minder

Reputation: 48402

Should a Power BI service Administrator see all workspaces created by other users?

I am an administrator in our PBI tenant. We have another administrator as well. I have created several workspaces (non-private) that the other administrator cannot see. I was thinking that an administrator should be able to see any non-private workspace any one has created without having to be given permission to see the workspace. Is this not the case?

Upvotes: 0

Views: 2795

Answers (1)

Alexis Olson
Alexis Olson

Reputation: 40204

A tenant admin can't automatically view any workspace but they have the power to add themselves to any workspace via the Admin Portal Workspaces controls.

Quoting from here:

All metadata throughout the tenant is available to the Power BI administrator (ex: if they want to enumerate a list of workspaces, reports, dashboards, etc using the APIs). So, metadata is easily discoverable but -- technically speaking -- a Power BI administrator cannot access datasets in Power BI unless they have permission to that workspace. However...

A Power BI administrator can grant access to themselves, or a colleague, to any workspace in the Power BI tenant. Which means that all data *could* become available to a Power BI administrator if the need arises. With Power BI administration, there is no separation between control plane and data plane.

Upvotes: 1

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