grasshopper
grasshopper

Reputation: 1

Sharepoint list not recording correct approver details in Power Automate Flow

I have a Sharepoint List and a 2 stage power automate approval process based on this example: https://learn.microsoft.com/en-us/power-automate/sequential-modern-approvals

Everything is working as expected except that when I view the history any of the list items all of the edits by the approvers are shown as being modified by me rather than created by me and then modified by the approvers?

I'm content that v1.0 of any of the items was modified by me since I created them but the approvals were all done by someone else via the flow - I need that fact to be shown in the item history for audit purposes but the default "Modified By" field in the list is not available to me in the flow design?

Can anyone suggest a fix for this?

Thanks

Upvotes: 0

Views: 189

Answers (1)

Sam Nseir
Sam Nseir

Reputation: 12111

The edits to the list are done under the identity of the connector in the approval flow (ie you). You cannot change the 'Modified By' of SharePoint List item.

Consider creating a column like 'Approver' and setting that based on the approver. You could also consider creating a System Account and having your flow use that credential/connection - then when looking at history everyone can see that the system account did the update (ie automation).

Upvotes: 0

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